Accounts Payable Department
Is your Accounts Payable department losing valuable time every day by searching through file cabinets for invoices and supporting documents? Would you like to eliminate that costly step? By using Century’s document imaging and retrieval system, you will be able to instantly view and print any paper document, invoice or check, from your computer. You can search for a document or group of documents using specific search criteria such as any of the following:
- Invoice Number
- Invoice Date
- Invoice Amount
- Vendor Name
- Vendor Number
- Purchase Order Number
- Purchase Order Date
- General Ledger Account
- Company Division
- Company Office Location
- Check Number
- Check Date
You tell us what search fields you need and we will include those as a part of your personalized system.
For audits, Century’s document retrieval system allows you to instantly view and print vendor invoices, checks and other accompanying documents within a dollar amount range and specific time frame.
Example: Find all invoices of $10,000 or more between 3/1/2010 - 3/31/2010
After Century scans and indexes your documents, your documents are placed on either Century’s or your secure computer system, ready for you to access through a secure login name and password. To help ensure security, all document access is logged. In addition, access can be restricted for each user to only allow specific document types to be viewed. You also have the option to disable functions, such as printing or emailing, for each user.
Accounts Receivable
CheckLook™ Remittance Processing System is a software solution developed by Century. It provides a fast and efficient way to process payments that you receive. Whether you need one station or many stations, CheckLook™ can handle your Remittance Processing needs. Multiple stations work together over a local network to store check images and payment coupons with index data in a document storage and retrieval system, such as PaperVision®, where they can be easily retrieved using Customer Name, Account Number, Check Amount and Deposit Date.
What CheckLook™ does for you...
- Auto-completes previous Payor Names when checks are scanned
- Automatically creates a bank-ready deposit slip that fills in the Payor Names and Customer Account Numbers and totals the Amounts
- Stores and retrieves detailed records of each bank deposit including an image of the deposit as well as the front and back of each check and payment coupon
- Quickly retrieves specific images of checks and payment coupons using search criteria such as Payor Name, Account Number, Check Amount and Deposit Date
Human Resources
Century’s instant document retrieval process drastically reduces the time spent on searching for specific paper documents and completely eliminates the need for refiling, resulting in a more efficient department.
By using Century’s document imaging and retrieval system, you will be able to instantly view and print an employee’s paper records on your computer. You can search for a document or group of documents using specific search criteria such as any of the following:
- Social Security #
- Employee #
- Last Name
- First Name
- Hire Date
- Date of Birth
- Document Type
- Document Date
- Office Location
- City
- State
- Zip
- Phone #
You tell us what search fields you need and we will include those as a part of your personalized system.
After Century scans and indexes your documents, your documents are placed on either Century’s or your secure computer system, ready for you to access through a secure login name and password. To help ensure security, all document access is logged. In addition, access can be restricted for each user to only allow specific document types to be viewed. You also have the option to disable functions, such as printing or emailing, for each user.
